Information for doctoral students

I. Language courses

  • The length of the language courses offered have been extended to two semesters,
  • Half of tuition fee for participation in classes is covered by the doctoral student, whereas the other half will be covered from the University’s budget. Payment waiver for the second semester is handled by Office for Organisation of Foreign Language Provision, which shoudl be contacted by email (jezyki.pelnomocnik@uw.edu.pl). Each doctoral candidate is entitled to a refund of half of the costs only once.
  • After successfully completing two semesters (120h) of a language course, the participant receives 4 ECTS points.
  • Self-registration for a selected course is obligatory through the token registration system (rejestracja.usos.uw.edu.pl)
  • Registration for courses is possible only during a registration round

II. Language examination in the PhD awarding procedure [more]

III. Requirements for the method of confirming language proficiency of doctoral candidates

       at the University of Warsaw

  • Doctoral students with an open PhD awarding procedure, scheduled for thesis defence before 31 December 2021 will take their language exam according to the provisional rules, i.e. formally before an examination commission appointed by the faculty council or, if no commission has been appointed yet, by the scientific council of the discipline. If necessary, the scientific council of the discipline may make changes to the composition of the already appointed examination commission (§ 7 ss. 5 and 7 of the introductory Resolution).
  • Doctoral candidates whose PhD awarding procedure has not been opened yet or will be closed at the end of December 2021, who consequently will apply for the award of a doctoral degree on the terms set out in the new Act and Resolution of the University of Warsaw, will take their language exam according to the same rules as the doctoral candidates with an open PhD awarding procedure (§ 6 s. 8 of the introdcutory Resolution: „In the case of persons who started doctoral studies before the academic year 2019/2020 and will apply for a doctoral degree in accordance with the principles set out in the Act, the learning outcomes in the field of knowledge of a modern foreign language shall be confirmed on the basis of the existing rules”). Therefore, the scientific council of the discipline must appoint a commission to conduct modern foreign language examinations for these doctoral students.
  • Doctoral candidates of doctoral schools and candidates pursuing extramural studies, who will have to apply for a doctoral degree in accordance with the terms set out in the new Act, must present a certificate or a diploma of higher education, confirming the knowledge of a foreign language at the language proficiency level of at least B2 (§ 4 s. 1.2 of Annex 1 to the Resolution). Therefore, in their case the language exam is not carried out, unless in the form of a certification exam conducted by the UW Centre for Foreign Language Teaching to confirm language proficiency. Under § 17 s. 1 and § 18 s. 1.2 of Annex, it is the Examination Commission which conducts an exam in the candidate’s academic discipline, that is tasked with veryfying that the candidate meets the language requirement (solely on the basis of the presented documentation i.e. a certificate or diploma of higher education).

Legal basis: Resolution No. 481 of the Senate of the University of Warsaw

IV. Language examinations

  • All UW doctoral fellows are allotted 2 free exam tokens,
  • Doctoral candidates in the old procedure are obliged to pass a modern language exam at C1 level
  • All those taking a certification exam are required to pass both the written and oral parts,
  • For passing the certification exam, each doctoral fellow will receive 2 ECTS points,
  • To receive an examination token, doctoral candiates shoudl contact the Office for Organisation of Foreign Language Provision by email (jezyki.pelnomocnik@uw.edu.pl)
  • Doctoral candidates who do not wish to take a certification exam may still take a doctoral exam in a modern foreign language on the old terms.

V. Procedure for conducting doctoral exams in foreign languages in remote mode

The following procedure for conducting doctoral exams in foreign languages by the Centre for Foreign Language Teaching, intended for the persons whose PhD awarding procedure has been opened on the old terms, is based on Ordinance No. 84 of the University of Warsaw Rector on the rules for conducting exams and final tests in remote mode, dated 4 May 2020 (https://www.uw.edu.pl/zasady-przeprowadzania-egzaminow-i-zaliczen-w-trybie-zdalnym/).

  1. Doctoral exams in foreign languages are conducted using IT tools which enable the control of their course and registration, and ensure data security of both students and examiners.
  2. In order to conduct doctoral exams in foreign languages, the Centre for Foreign Language Teaching uses Google tools available as part of the „G Suite for Schools and Universities”, including primarily Google Meet for oral exams.
  3. The doctoral exam in the remote mode is subject to the obligatory registration of image and sound using Google Meet. The recording of a remote exam is kept for 14 days from the date of its conduct.
  4. The responsability for the preparation and conduct of a doctoral exam in remote mode using a specific IT tool rests with the examiner. Only the examiner conducts the recording and is responsible for securing it against damage and sharing it with other people, as well as deleting it after 14 days from the date of the doctoral exam,
  5. Before the doctoral exam, the examiner receives an exam protocol and prints it out. The protocol should be sent by the doctoral candidate or by the dean’s office of the faculty or research unit that has commissioned the examinations.
  6. After the exam, the examiner fills out the protocol in paper form, scans it and sends it as email attachment to the doctoral candidate’s University faculty or outside research unit which has commissioned the doctoral exam.
  7. The examiners keep the paper protocols of the conducted exams with them and, immediately after work on site is restored, pass it to the doctoral candidate’s UW faculty or outside research unit which has commissioned the doctoral exam.
  8. The above procedure does not exclude the possibility of conducting a doctoral exam in a traditional form with appropriate security measures.